Fully managed
We handle planograms, refill visits, cleaning, maintenance and call-outs, sized to footfall and machine mix.
Fully managed vending
Managed refill and support for UK workplace vending
We keep snack, cold drink, fresh food and coffee machines stocked, clean and working, from planograms and refill visits to maintenance and technical support. Self-fill and equipment-only supply compared in your proposal.
Product planningReplenishment visitsCleaning & careTechnical support
Pair managed service with the right machines
Explore vending types first
Managed service works best when the machine type matches the product mix. Start here, then we layer the service plan.
Workplace sectors
Managed vending by workplace type
Managed refill and support for offices, manufacturing, healthcare and hospitality. Explore by industry or pair service with the vending types above.
Office coffee, water and vending
Hybrid occupancy and sharp break peaks need machines that stay stocked without adding facilities admin.
Offices
Factories, warehouses and logistics
Shift teams need dependable snack, drink and meal options when canteens are closed or distant from the line.
Manufacturing & distribution
Hospitals, clinics and care sites
Long shifts need reliable refill windows, planned around hygiene, access rules and fresh-food rotation where required.
Healthcare
Hotel and guest-area refreshment
Back-of-house teams often need dependable refill outside restaurant service hours with straightforward daily care.
Hotels & hospitality
Questions and answers
Fully managed vending questions
Short answers to help you compare options. Your written proposal confirms the exact service scope, refill frequency and equipment routes.
Need help choosing a managed plan?
Tell us about your sites, team size, machine types and whether you want full refill or self-fill.
Speak to a specialistWhat is managed vending?
Managed vending is where future® Vending restocks your workplace machines, keeps them clean and deals with breakdowns, so your team is not running them day to day. Product ranges and refill visits are planned around your site.
What is fully managed vending?
Fully managed means we own the refill cycle end to end: planograms, stock, cleaning, maintenance and call-outs. Lighter plans leave some of that with your team.
Can we keep a self-fill option instead?
Yes. Self-fill and lighter-touch plans are available if you prefer to stock machines yourself. We still help with equipment choice, installation and technical support.
Does managed vending cover coffee and water as well?
Managed support can sit alongside coffee machines and hydration taps, for example consumables, planned care and call-outs, depending on the package agreed for each site.
What does a managed vending visit include?
Typical visits cover restocking, basic cleaning, planogram checks and fault reporting. Exact scope is agreed in your service proposal.
Can managed vending cover multiple sites?
Yes. We can plan refill routes, product ranges and support across several UK locations, adapting capacity and range to each site.
How often will machines be restocked?
Frequency follows footfall, range and machine capacity, from several times a week to daily for fresh food. We set this from expected use, not guesses.
Who chooses what products go in the machines?
We build planograms with you, balancing popular lines, healthier options and any site-specific rules. Ranges can be adjusted as demand changes.
What happens when a vending machine breaks down?
On a managed plan we deal with breakdowns as part of the package. Response times and cover levels are confirmed in your agreement.
Is managed vending more expensive than doing it ourselves?
It costs more visibly because the labour is invoiced rather than absorbed. Whether it is more expensive overall depends on whether someone on site actually has capacity to restock reliably, and what an empty machine costs you in uptake.
Which vending machine types can be fully managed?
Snack, cold drink, fresh food and coffee vending can sit in managed packages, sized to the machine mix and refill discipline each category needs.
How do I get pricing for fully managed vending?
Enquire with site details, headcount and machine types. We tailor a proposal with service scope and equipment routes, purchase, lease or rental, once requirements are clear.
Clear advice. No obligation.
Ready for a fully managed vending plan?
Tell us sites, headcount and whether you want full refill or self-fill. We will recommend machines and a service route that stays practical.
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Vending cost check
Estimate the annual cost of your current workplace coffee, hydration and vending setup and see where savings may be possible.
Contract options
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Contract switch over check
Estimate the cost of ending a current vending, coffee machine or refreshment agreement and review potential switch savings.